How to create an electronic signature in Word Microsoft Word has a handy built-in feature that allows users to create and add electronic signatures documents. Despite its popularity, however, Word is somewhat limited concerning wider functionality when it comes to electronic signatures — making Word an outdated software choice for many organizations, who could benefit from a switch to more dedicated eSigning platforms such as PandaDoc and DocuSign. What is an electronic signature? An electronic signature also knows as an eSignature, is merely a digitalized form of a traditional physical signature, making it easier to sign documents.
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How to create an electronic signature in Word Microsoft Word has a handy built-in feature that allows users to create and add electronic signatures documents. Despite its popularity, however, Word is somewhat limited concerning wider functionality when it comes to electronic signatures — making Word an outdated software choice for many organizations, who could benefit from a switch to more dedicated eSigning platforms such as PandaDoc and DocuSign.
What is an electronic signature? An electronic signature also knows as an eSignature, is merely a digitalized form of a traditional physical signature, making it easier to sign documents. Like a standard handwritten signature, electronic signatures are mostly there to serve as proof that the signer has approved the document in question. Besides, many people find that eSignatures make documents look more professional, which is very important when trying to project the right image in the business world.
Why use electronic signatures? Electronic signatures are significant for anyone needing to send out signed documents frequently. Teams like sales teams, contract managers and just about any business owner or administrator can profoundly benefit from their use. When used properly, a digital signature is also legally binding in the same way as a real signature.
Why add an electronic signature with Microsoft Word? Microsoft Word is the universal word processing software used by businesses and individuals across the world to create documents. Because it is so widely used, many people choose to add electronic signatures to documents in Word to increase the speed of their document processes. The main advantage of adding electronic signatures to your Word documents is that most already use the software to create and edit their documents.
However, while this may be the most obvious benefit, be sure your organization can indeed support the use-case of electronic signatures before moving forward with a solution. Complete the fields about signature details in the setup box that pops up and select your preferences for the signature box. Right click on the signature box in the document. Or type a printed version of your name directly into the box. Limitations of using Word for electronic signatures Word is not designed as electronic signature software , and while it can be used to add signatures digitally, there are some gaps in functionality that limit its potential benefits.
Documents are signed to agree to the contents of the doc and add legitimacy, which often means they need to be sent to other intended recipients. Imagine that your company wants to send a business proposal to potential clients or prospects. You need first to create the document, sign it electronically, then send it, possibly to dozens of recipients. Ideally, you could send your document quickly to a list of targets, and then see how each recipient interacted with the doc before they sign it.
Another big drawback of Word is that it is not the fastest way to add signature lines and eSign documents. This may not be a huge issue for those who rarely send documents that need to be signed but, for companies and departments that send a high volume of sales documents, like proposals and quotes, it can be very time-consuming to use Word.
There are many other examples of software that are dedicated to creating, sending and signing sales documents digitally, such as PandaDoc and DocuSign. These services offer a much broader range of useful features, generally making it straightforward to create signature fields and eSignatures.
PandaDoc, for example, provides users with a vast database of templates tailored to a wide range of business use cases, such as different types of quotes and proposals, to speed up the creation of high-quality, professional sales documents. Adding an electronic signature is painless on these dedicated platforms, with intuitive interfaces and one-click addition often supported.
Once signed, the documents can be sent to a list of recipients quickly and easily, directly through the software itself, and a secure signing certificate may be created. Once sent, documents are tracked when using platforms like PandaDoc. Viewer metrics like how long is spent on each page, the time it took to sign, and more are gathered and presented to the sender automatically. These powerful features and more mean that adopting a specialized eSignature and sales document platform can revolutionize the way you eSign, and streamline your entire sales process dramatically.
How to add an eSignature to a Word document using PandaDoc PandaDoc makes it a breeze to add electronic signatures to any document. Just follow these steps: Open your document in PandaDoc either by choosing a saved file from PandaDoc, or uploading a file from your computer or cloud storage app.
Drag and drop a signature field into the document and add any extra fields or text you want. Choose your recipients and click send. Recipients will get an email notification linking them directly to an online version of the document. They need to click the signature field and choose to draw, upload or type their electronic signature.
Document activity can be tracked conveniently, and follow-ups sent accordingly. There now exists a massive array of software that is more dedicated to creating electronic signatures and adding them to documents. Alternatives to Word like PandaDoc and DocuSign not only make eSigning incredibly simple, but they come with a wide range of other tools that can enhance your ability to create, send, sign and close a large number of sales documents with ease.
Electronic signature online forms
Limit your answer to words Rich Text Response What type of vehicle do you drive? Text Sections For any answers that require a text based answer, you can add text sections. You will do this by selecting the Rich Text Content Control allows users to edit formatting or the Plain Text Content Control only allows plain text without formatting option. Remember that you can edit the text in the content control boxes to match the questions by clicking in them and typing as seen in the image above.
Send documents for signature
To learn more about each option, see the following sections. Get a digital signature from a Microsoft partner If you select the option Get a digital ID from a Microsoft partner in the Get a Digital ID dialog box, you are redirected to the Microsoft Office website, where you can purchase a digital certificate from one of the third-party certificate authorities CAs. If you plan to exchange digitally signed documents with other people, and you want the recipients of your documents to be able to verify the authenticity of your digital signature, it is a good idea to obtain a digital certificate from a reputable third-party certificate authority CA. Create your own digital signature If you do not want to purchase a digital certificate from a third-party certificate authority, or if you want to digitally sign your document immediately, you can create your own digital certificate by selecting the Create your own digital ID option in the Get a Digital ID dialog box. In the Create a Digital ID dialog box, type the following information to include in your digital signature: In the Name box, type your name.
Obtain a digital certificate and create a digital signature
How to create an electronic signature in Word